FAQ.
Booking Questions:
What kind of events does The Commons allow? Too many to count! We’ve had the privilege of hosting a wide range of events from small meetings to large multi-day conferences. We strive to provide a high quality experience for you and your guests. There are, however, some events that don’t work great in our space. Because of this, we like to make sure The Commons is a good fit for your event before we move forward with booking. Fill out the Request form to ask about your unique event idea!
When is The Commons available? Our spaces are available to rent Monday-Saturday. Our schedule fills up fast, so be sure to fill out a request form as soon as you start planning your event!
How much does renting space cost? We realize every event is unique, as is every budget. Therefore not every pricing strategy works for every event. While we do have a pricing sheet, we suggest filling out the Request form to see which items are applicable to your specific event.
How do I book my event? The best “next step” for booking your event is to fill out our Request form. From there we look to see if space is available, determine if The Commons is the right fit for your event, and then provide a quote based on your needs. If you want to move forward with booking from there, we have you sign a contract and place a 50% deposit to hold the date. Final payment is due after the event concludes just in case there are any last minute additions or subtractions.
What is included in the rental of space? Our rental rates include the setup and teardown of all of our building’s resources depending on your unique setup needs. We work with you throughout the planning process of your event to ensure that you have exactly what you need when you enter the facility for your event. We provide a clean and inviting facility, and we will take care of cleaning up after you leave. We simply ask that you take any and all items with you that you brought in for the event.
Does The Commons require insurance? Yes. For all space use at our facility we require a certificate of liability insurance listing The Commons as additionally insured for a minimum of $1,000,000 per incident.
Event Planning Questions:
Does The Commons offer catering services? We do not offer in-house catering. Instead, we leave the choice of catering company and menu up to you. We’ve worked with a wide variety of catering companies throughout the years. If you’re interested in companies we’ve worked with, just shoot us a message and we’ll pass along some great options!
Does The Commons provide beverage services? Some events and meetings request a beverage service separate from what their catering option provides. We do offer a beverage service at an additional cost and can be discussed while booking your event. Our beverage service includes coffee, tea, and water at a table (or multiple tables) at the back of the room. Throughout the event, our friendly Host staff keep this area well stocked. If you’d like more than that, we recommend one of the area’s fantastic catering companies to meet your specific needs.
Does The Commons allow alcohol? We have an approval process for all events that require alcohol. While we do allow alcohol, it is only for events that we deem are for the benefit of the community
Are there restrictions to what events can/cannot do?
What are the AV capabilities at The Commons? All of them. Well, almost. Whether it is the state-of-the-art audio, video, live streaming, or lighting of our auditorium, our space can do almost anything. We pride ourselves in having the best so you can communicate clearly and easily throughout your event. If you have a specific need, make sure to let us know when you’re filling out the Request form!
Does The Commons provide staff for events? Yes and no. Depending on the size and type of your event, we can provide an onsite Host staff and tech staff. If your event requires additional staffing (food servers, ushers, ticket takers, etc) we ask that you provide that staffing.
What does the onsite Host staff do for my event? Larger events often have a lot of moving parts including setup, the event itself, and teardown. In order to provide the best possible experience for you and your guests, we may quote one (or more) host staff to be the liaison between our facility and you and your guests. This includes helping with extra items needed while setting up, handling beverage service / garbage / emergencies during your event, and ensuring teardown goes quickly and smoothly.
What does the tech staff staff do for my event? Our state of the art technical capabilities can often be a little more than “plug-and-play” - specially in our Auditorium. In order to provide the best possible experience for you and your guests, we may quote one or more tech staff (depending on needs) for your event. They will handle all of the tech details so that your event runs smoothly.
Can I rent in items from other venders? Yes! We have a lot of tables, chairs, and tablecloths, but if you prefer something particular that we do not have, you are welcome to rent them in. We request that any and all rentals are picked up or stored in a trailer over night after your event IF your event is on a Saturday. We do not have space to store any rentals on Sundays.
Does The Commons have parking? We have parking! Lots! One of the perks of our space is ample parking that is both close and free to your event.
Updated Rate schedule coming soon!
For now, please fill out the Request form to get information on your unique idea.